Payment checklist

The payment checklist shows, for every performer on a booking, where their money’s at.

1. Open the booking and go to the Payments tab.
2. Leaders see the Leader payment checklist. Musicians see My payment history for that booking.

What each row shows

Row	Meaning
Agreed fee	Their accepted amount. Shows Not agreed until they accept.
Approved reimbursements in published allocation	Expenses being paid back.
Document	Where their invoice is at (see below).
Document total	The invoice total, or Disputed amount if disputed.
Payment recorded	Payouts recorded so far.
Credited	Credits against their invoice.
Outstanding cash	What’s still to pay.
Published separate super	Super owed, tracked separately.

Document states

State	What to do
Missing invoice	Ask them to send their member invoice.
Draft	They’ve started an invoice but haven’t issued it.
Review required	Review it.
Disputed	Waiting on a corrected invoice.
Approved payable	Ready to pay.
Alternative approved	Approved without a standard invoice.
Retained share	The issuer’s own share. Nothing to pay.

Note

Receiving the venue’s money, or approving an invoice, doesn’t mark a musician as paid. Only a recorded payout does. Super is always separate. Paying a fee doesn’t settle super.

Wrapping up a booking

There’s no single “finalise” button. A booking is done when:

• it’s marked Completed
• the venue’s payment is recorded against the venue invoice
• every musician’s invoice is approved and their payout recorded
• any super is accounted for separately