Member invoices

After you’ve accepted your financial proposal, you invoice the booking issuer for your share.

Create a member invoice in giggd

1. Open the booking and select My money on your card.
2. Select Prepare member invoice.
3. Under Invoice your agreed allocation, check the fee, GST and reimbursements.
4. Choose Your billing entity. Use the profile agreed in the allocation.
5. Enter a Due date.
6. Select Create member draft.
7. Review the draft. Fill in Payment instructions with your bank details and edit anything else needed, then tick I have reviewed the invoice and its tax treatment. and select Save and issue invoice.

Member invoices are numbered like INV-S000001. Once issued, it goes to the leader’s Supplier invoices inbox for review.

“Accept the current allocation before creating an invoice.”

You need to accept the latest revision of your financial proposal first. If the manager republished, accept the new revision.

Super is tracked separately and isn’t on the invoice.

Record an invoice made elsewhere

If you invoice from your own accounting software:

1. On the Member invoice page, select Record your external invoice instead. Leaders can also select Record an external invoice in Supplier invoices, for example for a guest.
2. Choose the agreed allocation.
3. Fill in:
   • Supplier legal name
   • Supplier ABN (if quoted): 11 digits, or blank
   • Supplier billing address
   • Original invoice number
   • Original invoice date
   • Amount excluding GST (AUD cents)
   • GST (AUD cents)
4. Select Record original details.

Amounts are in cents

On this form, 50000 means $500.00. The amount and GST must match the accepted allocation exactly, or the leader will need a corrected invoice.

You can attach the original PDF afterwards, but it’s optional.