Log gig expenses

Log expenses against a gig as they happen, so your profit is always right.

Add an expense

1. Open the gig and scroll to Expenses.
2. Fill in:
   • Category: Fuel, Food, Accommodation, Gear or Other.
   • Amount: what it cost.
   • Description: optional, for example fuel to Dubbo.
   • Receipt reference: optional link to a receipt in Google Drive, Dropbox and so on.
3. Select Add expense.

You’ll see Expense added. Use the pencil icon to edit an expense, or the bin icon to remove it.

Shared band expenses

On Whole band gigs, you also choose Is this a shared band expense?

Choice	Use it for	Effect
No — just mine	Your own meal, your own strings	Comes out of your profit only. Doesn’t touch the band split.
Shared by the band	Fuel for the van, accommodation, PA hire	Split between everyone. The total comes off the gig fee before the split.

For a shared expense, the amount label changes to Total cost. Then fill in How much did you pay out of pocket?

• Leave it at 0 if it’s being paid from the gig fee.
• Enter the full amount if you fronted it, for example you paid for the fuel. You’ll be reimbursed anything above your share.

Example. $100 fuel shared by 4, and you paid all of it. Your share is $25, so $75 is owed back to you.

See How your profit is worked out for the full picture.

Expense totals

The Expenses card shows:

• Total recorded: everything logged against the gig
• You’ve paid out of pocket: what you’ve spent
• Your share coming off the gig total: your part of shared costs paid from the fee
• Owed back to you: reimbursements bandmates owe you

Your Dashboard breaks your spending down by category under Expenses.