Reimbursements in act bookings

On act bookings, out-of-pocket costs (fuel, accommodation, gear hire) can be reimbursed through the booking’s allocation, so they’re paid along with the musician’s fee.

How a reimbursement reaches you

1. The musician records the expense and claims it against the booking.
2. A finance manager approves the claim in full or in part, or rejects it. They also choose how it’s funded:
   • from the shared pool: comes off the top before the split, so everyone shares the cost
   • from entity funds: paid by the issuer’s business on top of the pool
   • as extra to the customer: passed on to the venue or client
3. The approved amount is added to the next published allocation.
4. The musician sees it as Reimbursement in My money, included in Cash due.
5. It’s paid with their fee and recorded the usual way. See Record payments.

Approving a claim doesn’t pay it. It’s paid once it’s in a published allocation and the payout is recorded.

Example. $2,000 venue fee, 10% management ($200), and a $100 fuel claim from the shared pool. That leaves $1,700 to split four ways = $425 each. The musician who paid for fuel gets $525 cash due.

Coming soon

Submitting and approving expense claims from the giggd web app is on the way. You’ll get a notification when a claim needs review or has a decision. Turn those emails on or off with Expense claim updates in Notifications.