Create a booking

You need to be an act owner or manager.

1. Open the act and go to the Bookings tab, then select New booking. You can also select + New booking on the act’s Overview tab.
2. Choose the billing details (optional; see below).
3. Fill in the logistics.
4. Select Save draft.

You’ll see Draft saved. No invitations sent. Nothing goes to anyone until you publish invitations.

Billing fields

Field	What it does
Booking issuer	The billing profile that invoices the venue. Leave it on No issuer selected — logistics only to add billing later.
Billing customer	Who gets the venue invoice. Leave it on Choose later, or select + to add a new customer.

To choose an issuer you need finance permission for the act, plus Owner or Admin permission on the billing profile. If none are listed, see Link a billing profile to an act.

Logistics fields

Field	Notes
Booking title	Required. For example Friday night, The Vic.
Venue	Required.
Venue address	Optional.
Starts (date, time and offset)	Required. See the time format below.
Ends (date, time and offset)	Required. Must be after the start.
Load-in (date, time and offset)	Optional. Must be at or before the start.
Timezone	Required. Defaults to Australia/Sydney.
Shared logistics notes	Load-in details, parking, contacts. Everyone on the lineup can see these.

Time format

For now, times need a date, a time and a UTC offset, like this:

2026-12-12T20:00:00+11:00

That’s 8 pm on 12 December 2026 in daylight-saving time (AEDT, +11:00). Outside daylight saving, NSW uses +10:00 (AEST).

For a gig that finishes after midnight, use the next day’s date for Ends.

Who’s on the lineup?

Every active act member is added to a new booking automatically. Review the lineup straight after saving. See Lineup and guests.

Add billing to a logistics-only booking later

1. Open the booking and go to the Venue billing tab (page heading Billing and customer).
2. Choose the Booking issuer and Billing customer.
3. Select Save booking billing.

When billing locks

The issuer locks once an allocation is published or super tracking starts. The customer can be changed until an invoice exists. Both are locked for completed or cancelled bookings.

Edit a booking

1. Open the booking and select Edit logistics.
2. Make your changes and select Save booking.

Changing the time or venue of a published booking asks everyone who accepted to respond again. Changing the title or notes doesn’t.