Review supplier invoices

Musicians’ invoices to the booking issuer are supplier invoices. You need to be an Owner or Admin of the issuer’s billing profile to review them.

Find them

• open a booking’s Venue invoice tab and select Supplier invoices, or
• on your own My money page for a booking, select Supplier invoices, or
• select Supplier invoice inbox on the Allocations page.

The Supplier invoices page lists every document with its supplier and total.

Review an invoice

1. Open the invoice. The Supplier document page shows Amount excluding GST, GST and Total.

2. If you see Amount or tax differs from the accepted allocation. Request a corrected document., ask the musician for a corrected invoice. You can’t approve it as is.

3. Under Recipient review, fill in:

   Field	Notes
   Decision	Approved payable (the default) or Disputed — correction needed.
   ABN/withholding review	Externally reviewed (the default) or Review required.
   Externally determined withholding (AUD cents)	Enter the amount withheld, including 0 when nothing is withheld. It can’t be left blank.
   Review reason and external determination reference	Required. For example ABN checked on ABN Lookup 15/11, no withholding.

4. Select Save recipient review.

Withholding

If a supplier doesn’t quote an ABN, you may need to withhold tax. giggd doesn’t decide this, so check it yourself or with your accountant. Payouts in giggd currently need an explicit 0 withholding. If withholding applies, handle that payment outside giggd.

Approving an invoice doesn’t record a payment or settle super. Those are separate.

Attach documents (optional)

You can attach the original invoice, a Statement by a supplier or a supporting document:

1. Choose the Document type: Original invoice, Statement by a supplier or Supporting document.
2. Enter the Document date.
3. Choose a file: PDF, JPEG or PNG, up to 10 MB.
4. Select Attach for validation.

Files are virus-checked before you can download them. Attachments are optional, and you can manage statements by a supplier outside giggd.

Next: pay it

Once approved, pay the musician outside giggd, then select Payments and corrections to record it. See Record payments.