Venue invoices

You need to be an Owner or Admin of the booking issuer’s billing profile.

Get a draft

Automatically. When the venue confirms the booking through its confirmation link, or you record their acknowledgment, giggd creates a draft as long as the booking has an issuer, a billing customer and a published allocation. The due date starts at 14 days after the gig, or 14 days after today if the gig has already happened.

Manually.

1. Open the booking and go to the Venue invoice tab.
2. Under Prepare a draft, enter a Due date.
3. Select Create draft.

The draft copies the published venue fee, the billing customer and your billing details.

“A billing customer and published allocation are required.”

Add a customer on the Venue billing tab and publish the allocation first.

Review the draft

Open the draft from the Venue invoice tab. giggd refreshes the customer, billing and fee details each time you open it. You can also select the refresh icon (Refresh source details).

The preview shows From, To, the description, Service date, Due, Subtotal, GST and Total.

Under Edit draft you can change:

Field	Notes
Description	Required. Defaults to the booking title and venue.
Recipient reference	The venue’s PO or reference number, if they gave you one.
Notes	Optional.
Payment instructions	Required. Your bank details or how to pay.
Due date	Must be today or later.

Select Save draft to save your changes. Saving is optional, because issuing saves too.

Issue the invoice

1. Under Review and issue, check the identity, ABN, GST treatment, customer, fee, due date and payment instructions.
2. Tick I have reviewed the invoice and its tax treatment.
3. Select Save and issue invoice.

The invoice gets its number (such as INV-0000001) and is locked.

“The source details changed after your review.”

Something changed, such as the customer or the published fee, after you opened the draft. Reopen the invoice, review the updated details and issue again.

Send it

Straight after issuing, giggd asks Do you want to send this invoice now?

1. Check Recipient email. It’s prefilled from the billing customer, and you can change it for this send.
2. Tick I confirm this recipient.
3. Select Send issued invoice.

You can send later from the same page. The venue must have confirmed the current booking details and financials before you can send the invoice. Otherwise you’ll see The venue must confirm the booking before you can send its invoice.

GST

If your billing profile is GST-registered on the gig date, the invoice is titled Tax invoice and adds 10% GST to the venue fee. GST-registered profiles need an ABN. If you’re not registered, it’s titled Invoice with no GST.

Record the venue’s payment

When the money lands, open the issued invoice and select Payments and corrections. See Record payments.