How invoicing works
giggd follows the usual setup for Australian bands:
Venue ← invoiced by ← Leader's business (booking issuer) ← invoiced by ← Musicians- The booking issuer (usually the leader’s business) sends the venue a venue invoice for the whole fee.
- Each musician sends the issuer a member invoice for their agreed share.
- The issuer reviews each member invoice as a supplier invoice, pays it outside giggd, and records the payment.
If the leader is also playing and their payee is the issuer, their share is retained income. There’s no invoice to themselves.
Invoice types
Section titled “Invoice types”| Invoice | Who creates it | Number format |
|---|---|---|
| Venue invoice | The booking issuer | INV-0000001 |
| Member invoice | Each musician, in giggd | INV-S000001 |
| External invoice | Recorded from an invoice made outside giggd | Keeps its original number |
Numbers are assigned in order for each billing profile when an invoice is issued, never before.
Draft, issued, sent
Section titled “Draft, issued, sent”- Draft: editable. No number yet.
- Issued: numbered and locked. Its details can’t change. Use a credit or void to correct it. See Corrections, refunds and reversals.
- Sent: emailed from giggd. Issuing and sending are separate, and issuing never emails anyone on its own.
Downloading PDFs
Section titled “Downloading PDFs”- On a draft, select Download draft PDF to check the layout.
- On an issued invoice, select Download issued PDF.
The PDF is built when you download it. Issued invoices also show an Integrity reference that proves the document hasn’t changed.